Export turns a set of items into a file you can share outside Trace.Space: a Word document that reads like the document view, an Excel table of attributes, or a ReqIF package for exchange with other requirements tools.
Exporting items
Open the ... menu of an item and hover Export, or open the view settings gear at the top right of the page and hover Export there. Pick a format:
Export to .docx exports the items as shown in document view.
Export to .xlsx exports a table of attributes for the items.
Export to .reqif exports a ReqIF document for the items.
Which items are included depends on where you start. From the gear, or from the menu of the item that is open in the main view, the export covers all items in view. From the menu of any other item, it covers that item and its children.
Exporting baselines, reviews and saved filters
Baselines, reviews and saved filters export to .docx and .xlsx:
On a baseline, use Export in the baseline sidebar or the baseline table. The file contains the baseline items at their pinned versions.
On a review, Export includes the review items together with the feedback given.
On a saved filter, Export gives a table of attributes for the filtered items, or the filtered items as a document.
What happens after you click
Exports run in the background so you can keep working. A toast says Export in progress and the file downloads automatically when it is ready, followed by an Export ready toast naming the file. Files are named TraceSpace-<title>.<format>, with Baseline- or Review- inserted for those.
If an export takes longer than about a minute, a toast says Exporting in background. The finished file is then available under the agentic processes list on the dashboard.
What each format contains
Word (.docx): one heading per item, nested to match the tree, followed by the attributes that are visible in document view. Tables, images, links, lists and item mentions are kept. Mermaid diagrams are written out as their source code under a caption.
Excel (.xlsx): an Items sheet with one row per item. The columns are the item ID and type, the heading attribute, every other attribute in alphabetical order, then version, created and last modified dates, authors and the item's comments. Extra columns appear for review feedback in a review export. Very long cells are truncated to Excel's limit.
ReqIF (.reqif): a standard ReqIF package with a spec object for each item, attribute definitions for the item types, picklists as enumerations, the tree as the spec hierarchy, and Related traces as spec relations. Import it into another tool, or back into Trace.Space with Importing documents.
If an export fails, never downloads or comes out incomplete, see Troubleshooting import, export and AI.